Senior Legal Secretary – Real Estate (Conveyancing)

Location: Three Haddington Buildings, Percy Place, Dublin 4

Gore & Grimes Solicitors LLP is seeking an experienced Senior Legal Secretary to join our busy and dynamic Real Estate team. This is a fantastic opportunity to work with one of Dublin’s leading full-service law firms, where you will become part of a collaborative, supportive and highly professional environment.

At Gore & Grimes Solicitors LLP, we pride ourselves on delivering first-class, partner-led legal services tailored to both corporate and individual clients. With over 120 years of history, we are known for building lasting relationships and offering practical, commercial and cost-effective solutions.

The Role:

As a key member of our Real Estate team, your responsibilities will include:

• Managing emails and instructions from fee earners efficiently
• Scanning incoming post and uploading documents to relevant case management files and title bundles
• Prioritising and managing dictations using Dikatmen and the Real Estate folder
• Typing and amending draft letters and legal documentation (Contracts for Sale, Deeds, Transfers, Leases, Side Letters, Declarations, etc.) for fee earner review
• Drafting responses to Objections, Requisitions on Title, and Pre-Contractual Enquiries
• Handling incoming telephone calls for fee earners, including logging detailed notes where necessary
• Scheduling title deeds and arranging secure off-site storage
• Scanning and preparing bundles of documents (e.g., copy title packs, closing documents)
• Recording Letters of Undertaking received and issued
• Organising swearing of documents with a Commissioner for Oaths or Practising Solicitor
• Verifying and recording bank account details of third parties

About You:

We are looking for a candidate who will bring skill, energy and commitment to the role. The ideal candidate will have:

• A minimum of 4 years’ conveyancing/property experience in a similar environment
• Strong working knowledge of a case management system (experience with Partner for Windows an advantage)
• Excellent prioritisation skills and strong attention to detail
• Highly developed drafting, communication and interpersonal skills
• Ability to work efficiently under pressure and meet deadlines
• Strong IT skills including proficiency in Word, Excel and Outlook
• Excellent organisational skills and a strong work ethic
• Ability to work independently and collaboratively as part of a team

Remuneration:

Salary will be commensurate with experience and reflects the seniority of the role.

Join Us:

We are proud of the team we have built at Gore & Grimes Solicitors LLP — people who are passionate about delivering exceptional client service in a progressive, supportive environment. If you’re looking to build your career within a firm that values professionalism, innovation, and collaboration, we would love to hear from you.

If you wish to apply for this role please send your CV and cover letter (no longer than one page) to: annemarie.lyons@goregrimes.ie