Legal Executive – Real Estate Department

Location: Gore & Grimes Solicitors LLP – Three Haddington Buildings, Percy Place, Dublin 4, D04 T253.

Role Overview: The Legal Executive in the Real Estate Department is a crucial fee-earning role.  The Legal Executive will work under the supervision of a Solicitor but is expected to handle tasks independently and manage their caseload efficiently.  This in office role involves various tasks relating to real estate transactions and legal documentation.

Key Responsibilities:

• Oversee new home sale transactions.
• Manage residential sales and purchases (registered and unregistered title) generally.
• Assist the receivership team in preparing contracts for sale for low-cost model fixed asset sales using the settled form receivership / mortgagee contract.
• Manage a large caseload and coordinate projects.
• Assist with probate sales.
• Supervise and manage the register of pending dealings and undertakings.

Detailed Tasks:

• Take instructions from clients on the sale, purchase, and re-mortgage of properties and always ensure efficient and polite service.
• Communicate effectively with clients, colleagues, solicitors, lending institutions, and third parties.
• Return all client and colleagues calls and correspondence promptly.
• Manage and maintain files on the case management system.
• Deal with lending institutions regarding letters of loan offer and drawdown requirements.
• Prepare statements of account for clients prior to closing.
• Liaising with accounts team to record all received and paid monies on the client ledger / accounting system.
• Issue client invoices for work done.
• Arrange for payment of existing mortgages and follow up on e-discharge / discharge post-completion.
• File stamp duty returns with Revenue online (ROS).
• Prepare applications for registration of title with Tailte Éireann (Land Registry and Registry of Deeds) and address queries, continually following up to complete registrations.
• Schedule title deeds, arrange for Certificates of Title to be signed and return all documents to the lending institution once registration is completed.
• Review files for closing to ensure undertakings are complied with / discharged.
• Close and archive files in accordance with firm policies.

Qualifications:

• Relevant legal qualifications (e.g. Dip L.S) and experience in real estate law / conveyancing.
• Strong organisational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in case management systems and legal documentation.
• Proficiency in Microsoft Word and Excel.
• Ability to work on own initiative and manage own caseload.

Application Process: Interested candidates should submit their CV and cover letter to the Office Manager,
Anne Marie Lyons at annemarie.lyons@goregrimes.ie by 14 July 2025.

2777-2131-6365, v.  3