1. Who we are:
We are Gore & Grimes Solicitors of Cavendish House, Smithfield, Dublin 7, Ireland. You can contact us at this address by post or by email at firstname.lastname@example.org.
Our data protection compliance officer is Darragh O’Dea and he may be contacted at email@example.com.
2. Why we process your data, the lawful basis for processing your data and who we share it with
A. For people who view and interact with our website, we process data:
- to respond to your query if sent through our ‘contact us’ form; and
- to sign up to our legal updates if you request subscription through our website.
The legal basis for this processing is our legitimate interest in the administration and operation of our legal services as well as our legitimate interest in marketing and promoting our firm’s legal services. We always include an unsubscribe button in our communications, so you can opt out of receiving such communications at any time.
B. For our existing clients, we process data:
- in order to provide our legal services; and
- to provide legal updates.
The legal basis for this processing is our legitimate interest in the provision of our legal services and this processing is necessary for the performance of a contract for the provision of such legal services to which the client is party.
C. For our potential clients, we process data:
- in order to market the services of our firm; and
- to provide legal updates and newsletters to which you have subscribed.
The legal basis for the processing of this data is processing necessary for the purpose of the legitimate interests of our firm in promoting our services. We always include an unsubscribe button in our communications, so you can opt out of receiving such communications at any time. We may share information such as your name and email address with our newsletter services provider who sends out our newsletters. This provider is not permitted to use this data other than on our behalf.
D. For solicitors and barristers that we liaise with on client matters, we process data:
- In order to liaise with you about our client matters; and
- In order to provide our legal services.
The legal basis for the processing of this data is processing necessary for the purposes of the legitimate interests pursued by our firm in representing our clients.
We may share the information you provide with our practice management system in order to store your contact information with our client file. We may also send you emails through our email service provider.
E. For job applicants to the firm, we process data:
- to recruit new employees; and
- to ascertain your suitability for a specific role.
The legal basis for this processing is processing necessary for the purpose of the legitimate interests of our firm in recruiting new staff.
We may share the information you provide in your application with our contracted recruiter in order to make a shortlist of candidates. This recruiter is not permitted to use this data other than on our behalf. We may also send you emails about your application through our email service provider.
We only retain personal information for as long as necessary to provide our services, products and information or as permitted / required by applicable law. We will retain data in accordance with the Law Society of Ireland’s practice note on the Retention or Destruction of Files and Other Papers and Electronic Storage produced by the Technology and Guidance & Ethics committees in April 2005.
4. Transfers of data outside the European Economic Area
We do not transfer your personal data outside the EEA.
5. Your rights relating to personal data
You have the following rights under the General Data Protection Regulation, in certain circumstances and subject to certain exemptions, in relation to your personal data:
- Right to access the data – you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.
- Right to rectification- you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.
- Right to erasure – you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.
- Right to restriction of processing or to object to processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
- Right to data portability – you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format.
In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice.
If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal.
If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation.
You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission.
6. Requirement to process personal data
You may browse our website without providing us with any personal data and this will not affect your ability to view our website.
If you do not provide us with your information for the purposes described above, we cannot send you our newsletter, respond to your queries sent through our contact us form, liaise with you on client matters or assess your suitability for a role within our firm.
7. Automated decision-making and profiling
We do not use any personal data for the purpose of automated decision-making or profiling.